PCO Services

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HQ’s Professional Congress Organiser (PCO) & Event Management Services:

Elevate Your Association & Corporate Events

With over 30 years' experience in supporting associations and the MICE industry, Meeting Media Group (publishers of HQ Magazine) is expanding its services to offer comprehensive Professional Congress Organiser and Event Management solutions. Based in Brussels, one of the global hubs for international and European associations, we are uniquely positioned to leverage our deep industry connections to deliver impactful events. Our services are tailored for associations, corporates, and Professional Congress Organisers seeking reliable, flexible support across diverse event formats.

No matter whether you're planning a major conference, an association  workshop or a high-level corporate networking event, our dedicated team will ensure seamless execution and memorable experiences that align with your strategic objectives. From delegate logistics to venue compliance, our team understands the growing demand for sustainable event management practices that align with environmental goals and stakeholder expectations.

Why Choose Meeting Media?

As a well-established media company, we have built global relationships with associations, PCOs, convention bureaus, convention centres, hotels, and suppliers across every continent. Our unique position in the industry allows us to leverage these connections to bring your vision to life, ensuring that your event reaches the right audience with the maximum impact.

Global Reach, Local Expertise:

  • Extensive partnerships in Europe, Asia-Pacific, UAE, Africa, and the Americas.
  • Strong relationships with the meetings industry and city tourism authorities
  • Access to local suppliers, PCOs, and convention bureaus to streamline logistics and enhance the delegate experience. We regularly collaborate with Professional Congress Organisers to deliver events that meet international standards while reflecting local context and community engagement.

Our Track Record of Success

We bring a wealth of experience in organising successful events, including:

  • 2024 - Association Events: Proud winners of the bid to organise the World Customs Organization’s Technological Congresses in 2026 and 2027.
  • 2024 - Corporate Events: Successfully hosted the Vlerick Leadership Club Event with the support of the Switzerland Convention & Incentive Bureau and Geneva Tourism, bringing together 75 top executives from leading companies in Belgium.
  • Destination Workshops: We’ve organised numerous workshops, dinners, and lunches in collaboration with global convention bureaus in Brussels, showcasing destinations to association representatives.
  • Headquarters Grand Ball: A premier event for senior association executives held annually in collaboration with 4-5 international convention bureaus.

What We Offer: Comprehensive PCO & Event Management Services

Our services include, but are not limited to:

  • Strategic Planning & Logistics: From developing RFPs to liaising with local PCOs and convention bureaus, we handle everything from venue sourcing to AV setups and catering arrangements.
  • Exhibition & Floorplan Design: Full design of exhibition manuals, floor plans, and booth setup for events hosting up to 1500 delegates with 50-70 exhibitor booths.
  • Networking & Catering: Focus on maximising sponsor visibility with strategically placed coffee breaks, dinners, and gala events.
  • Sponsorship Acquisition & Management: We specialise in identifying and securing sponsorships to ensure your event’s financial success, with a proven track record of generating a 10-20% surplus on target revenues.

Our team will work closely with you to include local cultural elements and create authentic experiences for your delegates, ensuring a memorable event that reflects the host destination's unique character. As sustainability becomes a defining metric of event success, we help clients incorporate sustainable event management principles, from eco-certified venues and waste reduction strategies to carbon-conscious catering and local sourcing.

HQ Association Meetpoint / HQ Corporate Meetpoint

HQ Meetpoint events are curated networking afternoons designed to connect association and corporate leaders with premier destinations and meetings industry suppliers. Hosted in Brussels, these gatherings combine destination presentations, culinary experiences, and structured networking, offering a relaxed yet purposeful environment for building future collaborations.
 
True to HQ’s mission of “building bridges in the meetings industry,” Meetpoint provides a unique platform for decision-makers to explore new opportunities and celebrate industry achievements.
 
Sponsorship Rates:
For details on pricing and sponsorship packages, please contact the Sales and Events team.

See how the Poland Convention Bureau partnered with us for a successful HQ Association Meetpoint.

This standout edition showcased how a destination can highlight its strengths and connect with leading associations through our Meetpoint format.
Poland’s example offers inspiration for destinations looking to build meaningful relationships within the association community.

Want to Learn More? Let’s Connect!

Whether you’re looking to organise a corporate event, association congress, or a destination-focused workshop, HQ’s PCO & Event Management team is here to support you every step of the way. Reach out to our Event Support Team here to discuss how we can bring your event to life. Get in touch with our team: eventsupport@meetingmediagroup.com

About Us

Supported by the European Society of Association Executives (ESAE) and the Union of International Associations (UIA), Headquarters Magazines serve the needs of international associations organizing worldwide congresses.

Supported by the European Management Assistants Association (EUMA), European Cities Marketing (ECM) and Site, MIM Europe is designed for corporate meetings and incentives planners based all over Europe.

© Meeting Media Group, 2014.